AICA Email Flyer Program: Frequently Asked Questions (FAQ)

Amherst Island > AICA Email Flyer Program: Frequently Asked Questions (FAQ)

What is the AICA Email Flyer Program?

The AICA Email Flyer Program is a digital community bulletin service. It shares flyers and announcements from local organizations and residents with Amherst Island subscribers by email. It’s like flyermail—but faster, greener, and easier to access.

Who can submit a flyer?

Community organizations, committees, and event organizers are welcome to submit flyers. Individual residents may also submit flyers on a case-by-case basis—particularly for community-relevant announcements such as estate sales, lost pets, or public memorials. If you’re unsure, just ask.

What kind of content is allowed?

Flyers must be community-relevant. This includes:

  • Local events (concerts, markets, fairs, fundraisers)
  • Public announcements (e.g. ferry service updates, emergency notices)
  • Educational offerings or workshops
  • Seasonal programs or recreational activities

Commercial content is not allowed.

How do I submit a flyer?

Flyers must be submitted using the AICA flyer submission form [form link to be added – don’t forget!]. The form allows you to:

  • Upload a flyer image (PDF or JPG/PNG)
  • Enter key event details (date, time, location, contact info)
  • Provide accessible text for screen readers (strongly encouraged)

This ensures that your content reaches as many people as possible—including residents using assistive technology.

Can I just email my flyer instead?

No. To keep the system organized and fair, all flyer submissions must go through the form. This helps us maintain consistency, accessibility, and reduces the admin burden.

How will my flyer appear in the email?

Flyers are presented as a hybrid: your flyer image will be embedded, and key details will appear as plain text alongside or below it. This format ensures both visual impact and accessibility.

Is there a deadline for submissions?

There’s no fixed deadline, but we recommend submitting at least 48 hours in advance of when you’d like your flyer to go out. This allows time for review, formatting, and scheduling.

How often can I send a flyer?

There’s no hard limit, but please use the system considerately. If you’re submitting multiple flyers in a short period, they may be scheduled across several days to avoid flooding inboxes.

Can I preview the email before it goes out?

At this time, previews are not offered. However, if there are issues with your submission, we will follow up before distribution.

What if I make a mistake in my flyer?

If you realize you’ve made an error, contact us right away. We may be able to fix it before the email is sent, but we can’t guarantee changes after submission.

Who reviews the flyers?

All flyers are reviewed by the AICA admin team to ensure clarity, relevance, and community focus. Flyers that don’t meet the guidelines may be declined or sent back for edits.

What happens if my flyer is declined?

If your flyer doesn’t meet the policy criteria, we’ll let you know why and, if possible, offer suggestions for revising it. You can also request a second review by the AICA executive if you disagree with the decision.

How can I help make my flyer more accessible?

Include a plain-text version of your flyer content in the submission form. Describe any key images (e.g. maps, logos, photographs). We strongly encourage ALT text and screen-reader compatibility, especially if you use a graphic-based design.

Is there a cost to participate?

No. The flyer program is a free service for Amherst Island organizations and residents.

Who do I contact if I have questions?

Please email aicommunityalliance@gmail.com with any questions about the flyer system, policies, or help with submissions.